CONCUR EXPENSE REPORTING INSTRUCTIONS FOR NON BSWH SPEAKERS 

2025 14th Biennial Bereavement Conference   |   September 26, 2025

Please email Diana.McGill@BSWHealth.org your receipts 

You are permitted one night for hotel room rate of $279 plus hotel room tax of (single/double rate only). If you are speaking more that one day at the conference you may be permitted two nights hotel room rate of $279  plus hotel room tax of (single/double rate only)

You are permitted one dinner (self) up to the $65 limit; no alcohol, If you are speaking on more than 1 day of the conference you may be permitted 2 dinners (self) up to the $65 limit; no alcohol.  We will not reimburse breakfast or lunch for this conference as they are provided by the conference.  

The only option for parking at the Omni Austin is valet parking at $59 plus applicable taxes. You will need to include this is the only option in your reimbursement request.   

Be sure to include itemized receipts for the hotel, valet parking, taxi (other transportation), and dinner. If requesting tip reimbursement, please ensure it is on the itemized receipt provided for reimbursement.

If you drove your personal car, you are permitted mileage to/from Omni Austin, 700 San Jacinto Blvd, Austin, TX 78701 at .70 cents per mile.  

Please submit your expenses no later than Monday, October 29, 2025.

MEALS:

Meals are reimbursed with an itemized receipt showing the food and beverages purchased for the speaker only.  No alcohol.  NOTE: Only meals not provided as part of conference are reimbursement eligible.

If there are multiple diners, separate checks are preferred. Otherwise, please clearly identify the traveler’s own food and beverages and claim only the food/beverage and proportionate tax/tip for the speaker. 

Deduct ineligible purchases prior to applying the policy dollar limits per meal.

TRAVEL:

   Travel arrangement will be made for you if preferred. If making your own arrangements, please note flights are reimbursed for economy rates.

MILEAGE:

Personal Car Mileage is reimbursed for the miles driven at .70 cents per mile.