CONCUR EXPENSE REPORTING INSTRUCTIONS FOR BSWH FACULTY

2026 Hospitalist Conference     August 7-8, 2026

Please Note: 

If you have a room reserved at Hyatt Regency Hill Country Resort and Spa , you will be responsible for paying for the room upfront at the time of your stay. Afterward, you will submit a reimbursement request through Concur to receive repayment. If you prefer, you may use your CME funds for this reimbursement.

When filing expense reports for this conference, please note the following BSWH policies to ensure faster expense report processing:

  1. For those with CME budgets, you MUST submit your conference expenses separately to Concur and mark this report as non-CME. If you have other expenses for which you will use CME funds, create a second expense report and mark as CME for submission. You may also use your CME funds for reimbursement of all expenses with this conference. 
  1. When submitting your reimbursement to concur, Please use this name exactly for the report name: 2026 Hospitalist Conf–Reimb
  1. You are permitted one night for hotel at the room rate of $312.50 plus hotel tax at the single/double rate only. If you speak on both days of the conference, you will be permitted two nights hotel at the room rate of $312.50 plus hotel room tax at the single/double rate only. 
  1. For this conference we will not be reimbursing any meals.  You are provided breakfast and lunch during the conference. 
  1. There will not be any reimbursement for mileage or parking fees. 
  1. Be sure to include itemized receipt for your hotel room. 
  1. Notify [email protected] when you submit your report for tracking purposes and faster approval.
  1. Susan Mraz will be added to your workflow approval for this report only.
  1. Please submit your report no later than Friday, September 4, 2026.

Remember to ATTACH THE CONFERENCE AGENDA at the REPORT level (not an expense receipt) by clicking “Manage Receipts.”