Dept

AWRC

EX

RSS Virtual Exhibit Process – Approval for Series

c

Department Director & Liaison reach out to CME Program Coordinator/Program Administrator if interested in having a Virtual exhibitor

c

CME Program Coordinator/Program Administrator will schedule meeting with Department Director & Liaison to discuss Virtual Exhibitor process/flow

c

CME Program Coordinator/Program Administrator will provide the AWRC Guidelines and Virtual Exhibitor Agreement for RSS Sponsoring Department Director & Liaison webform

c

RSS Sponsoring Department Director & Liaison completes the AWRC Guidelines and Virtual Exhibitor Agreement for RSS Sponsoring Department Director & Liaison webform

c

CME Program Coordinator/Program Administrator uploads completed documents on the learning group page

c

RSS Sponsoring Department Director & Liaison will invite exhibitor to attend RSS – Using the RSS Exhibitor Invitation Letter (Can Obtain in learning group)
CC the CME Program Coordinator/Program Administrator
All activities must follow ACCME Standards for Integrity and Independence in Accredited Continuing Education Standard 5 is specific to exhibits

c

RSS Sponsoring Department Director & Liaison after exhibitor accepts invite will provide the “RSS Virtual Exhibit Representative Agreement” link for the Exhibitor to review and complete (Can Obtain in the learning group)

c

Exhibitor can complete payment via Credit card of ACH through our online portal.
Exhibitors can pay via check, however, we would prefer the other two methods.  

c

RSS Sponsoring Department Director & Liaison will confirm potential exhibitor has listed only drugs for exhibit approved in Baylor Scott & White Health Formulary for the specific location:

Formulary Contact for NTX/CTX
Kelsey Kohman
[email protected]

c

AWRC will review and approve.
Once approved, information will be updated on the grid within the Learning group page

c

AWRC can provide the exhibitor confirmation of receipt of exhibitor payment if needed.  

Dept

AWRC

EX

RSS Exhibit Process – Before/During Sessions

c

c

RSS Sponsoring Department Director & Liaison to coordinate, schedule, and track schedule for exhibitor per series day in conjunction with CME staff

c

AWRC to set up exhibitor online platform

c

c

RSS Sponsoring Department Director & Liaison to ensure that no more than two company representatives are present per exhibit per day in conjunction with CME Staff

Dept

AWRC

EX

RSS Exhibit Process – After Sessions

c

RSS Sponsoring Department Director & Liaison to upload signed and completed RSS Exhibit Checklist within 7 days of the session date to the shared environment

c

AWRC will transfer funds once we receive the RSS Exhibit Checklist (minus 3.5% credit card fees/paid by vendor) + (50% CME fee revenue split with department)