Thank you to our conference exhibitors!

The directors and planners for the 40th Annual Family Medicine Review invite our industry supporters to exhibit at this years conference.

Exhibitor registrations will be accepted on a first come, first serve based on exhibit space capacity.  Due to space restrictions, exhibits may be limited.

The exhibit space is separate from the area where the education is being delivered. 

Exhibit times will be from 7:30AM - 4:30PM

The fee for exhibiting  is $2,500 for one six foot table for all three days.

Helpful information to gather before completing the registration form:

• Company name as it should appear on acknowledgements

• Contact person for company (name, email, phone)

• Representatives attending (name, email, phone)

• Payment method (Credit Card/ACH preferred or Check)

Items to include for acknowledgements:

• Logo (png format preferred)

• URL if you would like to have link on acknowledgments

Conference Notes:

• The conference will be open to all physicians, physician assistants, nurse practitioners, and other interested healthcare providers.
• We anticipate 100 for participant attendance.
• Registration is open to all companies interested in exhibiting at this activity.  
• The exhibit space is separate from the area where the educations is being delivered.  
• Exhibit Fee is $2,500

Exhibit Setup: 

Tuesday, April 8, 2025  5 - 7:00 PM

Exhibit Opportunities:

• Wednesday, April 9, 2025: 7:00 AM - 4:30PM
• Thursday, April 10, 2025: 7:00 AM - 4:30 PM
• Friday, April 11, 2025: 7:00 AM - 4:30 PM

Shipping Materials:

All shipping fees will be the responsibility of the exhibitor.  

To ship anything to Kalahari you will need to work with the FedEX Office.  

Storage, Delivery and Shipping Kalahari Resort will charge handling fees for packages being shipped to exhibitors. Kalahari Resort will not accept freight deliveries for tradeshows.  Freight and drayage must be arranged through your decorating company.  After your event, exhibitors and the decorating company are responsible for arranging the shipping of any freight.  The FedEx Office will work with drayage/decorator for shipping and handling needs as well as storage.  Kalahari Resort is not responsible for outgoing shipments or for shipping fees. 

LIABILITY AND DAMAGES:

The A. Webb Roberts Center for Continuing Medical Education of Baylor Scott & White Health is not liable for injuries resulting from sponsor negligence. Exhibitors assume full responsibility and liability for damages caused by gross negligence or willful misconduct, either by themselves or their agents. In case of guideline violations or facility damage, the responsible party will incur repair costs along with a $500 corrective action fee.

CANCELLATION:

Due to the nature of the exhibitor benefits offered, cancellations will not be accepted.

ACCME STANDARDS FOR INTEGRITY AND INDEPENDENCE:

AWRC adheres to ACCME Standards for Independence in continuing education. Please review standards here.

Registration Process

Exhibitor Process

• Access-

  • "Begin" in the "Course Summary" block on the right side of this page

  • OR "Register" tab and then "Begin"

• Complete Exhibitor Agreement

• Payment-

  • CC online

  • ACH transfer

  • Other (contact Susan.Mraz@BSWHealth.org)

• Return to website to complete payment confirmation

• CME team approval of application to exhibit

OPTIONAL:

Add logo/name and URL for acknowledgements.

Special needs:

Please notify CME Department in writing of any special needs/accommodations during registration or at least two weeks prior to conference date by emailing: CE@BSWHealth.org

Return to the 40th Annual Family Medicine Review Conference Site