Showcase Your Organization at the 41st Annual Family Medicine Review to be held at Kalahari Resort & Conventions!

As an exhibitor, you’ll receive a premier opportunity to engage directly with a highly targeted audience of family physicians, advanced practice providers, and healthcare professionals committed to improving patient care.

Exhibitors will enjoy:

• A Dedicated 6‑Foot Display Table
  Perfect for showcasing products, educational materials, technology solutions, or services that support clinical excellence in primary care.

• Prominent Tabletop Signage Featuring Your Organization Name
  Your brand will be clearly displayed, ensuring strong visibility and easy recognition by attendees throughout the event.

• Access to a High‑Value, Clinically Focused Audience
  Connect with decision-makers and frontline providers who influence patient care, practice improvements, and product adoption across multiple service lines.

• Strategic Exposure During Breaks and Transitions
  The exhibit area is positioned to capture foot traffic during registration, breakfast, refreshment breaks, and between sessions—placing your organization directly in the flow of attendees when engagement is highest.

This educational activity equips physicians, physician assistants, nurse practitioners, and residents with practical, up‑to‑date diagnostic and therapeutic guidance across the full range of primary care. The program highlights common clinical conditions, evidence‑based treatment strategies, and key developments—including emerging topics and areas of ongoing discussion in family medicine.

Conference Notes:

• Exhibitor registrations will be accepted on a first-come, first-served basis, dependent on available exhibit space. Due to space limitations, the number of exhibit tables may be restricted.

• All exhibit areas will be separate from the educational sessions.

• Exhibit Hours: 7:30 AM – 4:30 PM

• Exhibitor Fee: $2,500 for one six-foot table for all three days

Helpful information to gather before completing the registration form:

• Company name as it should appear on acknowledgements

• Contact person for company (name, email, phone)

• Representatives attending (name, email, phone)

• Payment method (Credit Card/ACH preferred or Check)

Items to include for acknowledgements:

• Logo (png format preferred)

• URL if you would like to have link on acknowledgments

Conference Notes:

• The conference will be open to all physicians, physician assistants, nurse practitioners, and other interested healthcare providers.
• We anticipate more than 100 for participant attendance.
• Registration is open to all companies interested in exhibiting at this activity.  
• The exhibit space is separate from the area where the educations is being delivered.  
• Exhibit Fee is $2,500

Exhibit Setup: 

TBD

Exhibit Opportunities:

• Wednesday, April 22, 2026: 7:00 AM - 4:30PM
• Thursday, April 23, 2026: 7:00 AM - 4:30 PM
• Friday, April 24, 2026: 7:00 AM - 3:00 PM

Shipping Materials:

All shipping fees will be the responsibility of the exhibitor.  

To ship anything to Kalahari you will need to work with the FedEX Office.  

Storage, Delivery and Shipping Kalahari Resort will charge handling fees for packages being shipped to exhibitors. Kalahari Resort will not accept freight deliveries for tradeshows.  Freight and drayage must be arranged through your decorating company.  After your event, exhibitors and the decorating company are responsible for arranging the shipping of any freight.  The FedEx Office will work with drayage/decorator for shipping and handling needs as well as storage.  Kalahari Resort is not responsible for outgoing shipments or for shipping fees. 

LIABILITY AND DAMAGES:

The A. Webb Roberts Center for Continuing Medical Education of Baylor Scott & White Health is not liable for injuries resulting from sponsor negligence. Exhibitors assume full responsibility and liability for damages caused by gross negligence or willful misconduct, either by themselves or their agents. In case of guideline violations or facility damage, the responsible party will incur repair costs along with a $500 corrective action fee.

CANCELLATION:

Due to the nature of the exhibitor benefits offered, cancellations will not be accepted.

ACCME STANDARDS FOR INTEGRITY AND INDEPENDENCE:

AWRC adheres to ACCME Standards for Independence in continuing education. Please review standards here.

Registration Process

Exhibitor Process

• Access-

  • "Begin" in the "Course Summary" block on the right side of this page

  • OR "Register" tab and then "Begin"

• Complete Exhibitor Agreement

• Payment-

  • CC online

  • ACH transfer

  • Other (contact [email protected])

• Return to website to complete payment confirmation

• CME team approval of application to exhibit

OPTIONAL:

Add logo/name and URL for acknowledgements.

Special needs:

Please notify CME Department in writing of any special needs/accommodations during registration or at least two weeks prior to conference date by emailing: [email protected]

Return to the 2026 41st Annual Family Medicine Review Conference Site